J Lawrence Jones and EAD

July 22

Today I spent time placing the J. Lawrence Jones collection into archival architectural boxes.  These boxes are at least three feet tall and have dividers creating nine sections inside the box.  These are labeled A1 through C3.  I worked through and organized 80% of the collection.  I also took meticulous notes on what was in each section.  This will be used to help in writing the EAD file in NoteTab.

July 23

Today I finished boxing the rest of the of the JLJ collection.  I also had to write up what was in each section of each of the four boxes.  This took some time.  I not only had to write it on the box, I had to write it on the lid of the box.  I also continued creating the J. Lawrence Jones finding guide in Word.

EAD was working so I was able to work on the Dallas Pen Women collection and prepare to file the boxes away.  I had to add to scrapbooks we had to the collection finding guide.  We had to call the techs to help us figure out why I couldn't save in NoteTab.  We realized it was my profile and I did not have the permissions to save and work.  We fixed this and I was able to keep working with EAD without any more problems.

July 25

I spent most of the day working on the computer in EAD.   I made a few small corrections to the Pen Women finding guide and made labels for the boxes.  I was then able to file the boxes away in the archive.  That collection is complete.

Dallas Pen Women

I also started typing the Frank Oliver collection into EAD.  I copied box one into EAD.  This is box one of five.  Each box has 95 folders.  Granted, it is copying and pasting, but it is tedious.  I will be working on it all next week.

I also played around with the Jones collection in EAD.  I wanted to see how it would look because there are no folders.  There are nine squares.  I think I figured out a way to get the information in the finding guide and still have it look good.  I even showed Brian, the archivist, and he said it looked better than he thought it would.  That made me happy.  I got through the first series and almost all of box one.